Administration Of Medication


While the Board of Management has a duty to safeguard the health and safety of pupils when they are engaged in authorised school activities, this does not imply a duty upon teachers to personally undertake the administration of medication.

The Board of Management requests parents to ensure that staff members are made aware in writing of any medical condition suffered by their child. This information should be provided at enrolment or at the development of any medical conditions at a later date.

Medication in this policy refers to medicines, tablets and sprays administered by mouth only.

Non-prescriptive medicines will neither be stored nor administered to pupils in school.  Prescribed medicines will not be administered in school without the written consent of parents and the specific authorisation of the Board of Management.

Policy Content

Procedure to be followed by parents who require the administration of medication for their children 

  • The parent/guardian should write to the Board of Management requesting the Board to authorise a staff member to administer the medication or to monitor self-administration of the medication.
  • Parents are required to provide written instructions of the procedure to be followed in the administration and storage of the medication. (Appendix 1)
  • Parents are responsible for ensuring that the medication is delivered to the school and handed over to a responsible adult and for ensuring that an adequate supply is available.
  • Parents are further required to indemnify the Board and authorised members of staff in respect of any liability that may arise regarding the administration of prescribed medicines in school. The Board will inform the school’s insurers accordingly.
  • Changes in prescribed medication (or dosage) should be notified immediately to the school with clear written instructions of the procedure to be followed in storage and administration the new medication.
  • Where children are suffering from life threatening conditions, parents should outline clearly in writing, what should and what should not be done in a particular emergency situation, with particular reference to what may be a risk to the child.
  • Parents are required to provide a telephone number where they may be contacted in the event of an emergency arising.
  • Written details are required from the parent/guardian to the Board of Management giving the name of the child, name and dose of medication, whether the child should be responsible for his/her own medication, the circumstances in which medication is to be given by the teacher and consent for it to be given, when the parent is to be notified and where she/he can be contacted.   It is the parent’s responsibility to check each morning whether or not the authorised teacher is in school unless an alternative arrangement is made locally.

Procedures to be followed by the Board of Management 

  • The Board, having considered the matter, may authorise a staff member to administer medication to a pupil or to monitor the self-administration by a pupil.
  • The Board will ensure that the authorised person is properly instructed in how to administer the medicine.
  • The Board shall seek an indemnity from parents in respect of liability that may arise regarding the administration of the medicine.
  • The Board shall inform the school insurers accordingly.
  • The Board shall make arrangements for the safe storage of medication and procedures for the administration of medication in the event of the authorised staff member’s absence.

Responsibilities of Staff Members 

  • No staff member can be required to administer medication to a pupil.
  • Any staff member who is willing to administer medicines should do so under strictly controlled guidelines in the belief that the administration is safe.
  • Written instructions on the administration of the medication must be provided.
  • Medication must not be administered without the specific authorisation of the Board of Management.
  • In administering medication to pupils, staff members will exercise the standard of care of a reasonable and prudent parent.
  • A written record of the date and time of administration will be kept. (Appendix 2)
  • In emergency situations, staff should do no more that is obviously necessary and appropriate to relieve extreme distress or prevent further and otherwise irreparable harm. Qualified medical treatment should be secured in emergencies at the earliest opportunity.
  • Parents should be contacted should any questions or emergencies arise.

Ratified by Board of Management on:  9th December 2013

Signed:  Fionnuala Murphy (Chairperson of Board of Management)

Useful Information

Managing Chronic Health Conditions in School.  A Resource Pack for Teahers and Parents.

Asthma Society of Ireland

42-43 Amiens Street

Dublin 1

Phone:  01 9178886

Call Save:  1850 44 54 64

Fax:  01 8178878



Anaphylaxis Ireland – Supporting those living with  Severe Allergies 

PO Box 542



Tel: 0818 300 238



Brainwave – The Irish Epilepsy Association - Kerry Region

9/10 The Paddocks



Co Kerry

064-663 0301

Diabetes Federation of Ireland

76 Lower Gardiner Street,

Dublin 1

Tel: 1850 909 909 or 01-836 3022


Dublin 1. Website:

Southern Regional Office,

Diabetes Federation of Ireland,

32 Grande Parade, Cork.

Tel: 021-4274229